Installing the HP Printer Driver on a Network Server Connect

Overview

There are primarily two server configurations that allow the HP Deskjet 1220c and the HP Deskjet 1180c series printers to be used in Client/Server or Network Connect environment. These configurations are:

• Locally Shared (Direct) Connect
• HP Jetdirect Connect

Figure 1: Locally Shared (Direct) Connect

Using a Locally Shared (Direct) Connect configuration, the printer is connected directly to the port of a computer running Novell NetWare or Microsoft(R) Windows. This computer is known as the server or host. The server can then be configured to allow other computers on the same network, called client or remote computers, to use (or share) the printer. Locally sharing a printer is a low-cost, easy way for multiple users to share a printer. It is recommended only for small workgroups with a small number of users, or for a group requiring limited printer usage.

Figure 2: HP Jetdirect Connect

Using an HP Jetdirect Connect (Client/Server) configuration, print jobs sent from client computers travel across the network to a Novell NetWare or Windows-based server. The Novell NetWare or Windows-based server will spool all the print jobs for the printer and then send them to the HP Jetdirect print server (which sends them to the printer) one at a time.

Configuring the server

The instructions that follow may be used to install and configure the HP Deskjet 1220c or HP Deskjet 1180c printer for use with a Novell NetWare or Windows-based server.

Windows 95/98, NT 4.0, and 2000

1. Set up the printer following the "Setting Up" steps in the User's Guide or Setup Poster.
2. Connect the printer to an external HP Jetdirect print server or to the parallel port of a Windows-based server.

   NOTE:

   If the printer will be connected to an HP Jetdirect external print server, configure the HP Jetdirect print server for use on the network. Refer to the documentation that came with the print server for help configuring the device.

3. Insert the HP Deskjet 1220c or HP Deskjet 1180c Starter CD into the CD-ROM drive. After a few seconds, the menu for the Starter CD should appear automatically. If not, use the following steps to run the driver installation program.
   1. Click Start and then click Run .
   2. In the Open box, type the letter of your CD-ROM drive followed by :\SETUP.EXE and press Enter. For example, if the CD-ROM drive letter is D, type D:\SETUP.EXE and press Enter.
4. Click Install Printer Software when the Starter CD menu appears.
5. You must accept the Software License Agreement in order to install the printer driver.
6. The steps required to finish installing the driver will depend upon how the printer is connected to the network.
   Locally Shared (Direct) Connect
   1. When asked "How is your printer connected to this computer?" select Connected directly to this computer and click Next .
   2. Select a port (the default is LPT1) and click Next .
   3. Follow the instructions on the screen to complete the driver installation.
   HP Jetdirect Connect
   1. When asked "How is your printer connected to this computer?" select Connected via the network and click Next .
   2. When asked "What network printer setup do you want to use?" select Windows NT Server or Peer-to-Peer Setup and click Next .
   3. Follow the instructions on the screen to complete the driver installation.
7. Exit the Starter CD Menu and click Start , then click Settings , and then click Printers .
8. Right-click the HP Deskjet 1220c or HP Deskjet 1180c printer icon and click Sharing . If the Sharing option does not appear using Windows 95/98, enable printer sharing using the following steps:
   1. Click Start , then click Settings , and then click Control Panel .
   2. Double-click the Network icon and click the File and Printer Sharing button.
   3. Check the option I want to be able to allow others to print to my printer(s) and choose click.
   4. Click OK and close the Control Panel.
9. Select Shared or Shared As and enter a Share Name for the printer (for example, DJ 1220c). This is the name that client computers will use to access the printer.

   NOTE:

   Windows NT 4.0 and 2000 allows printer drivers for multiple operating systems to be assigned to a printer. A client computer can request the Windows NT or 2000 server to send a compatible printer driver across the network, provided one has been assigned to the printer. These drivers are known as Alternate Drivers in NT 4.0 and additional drivers in Windows 2000. If the client and server both run the same operating system, an alternate driver is not necessary. An alternate driver should be installed if you're running a Windows NT server with Windows 95/98 clients.

10. If an alternate driver is not needed, click OK and continue with Step 11. Otherwise, the alternate driver for Windows 95/98 clients may be installed onto a Windows NT server using the follow steps:
    1. Highlight the Windows 95 operating system from the Alternate Drivers listing and click OK .
    2. A prompt will appear requesting the location of the driver's .INF file. Browse to the Starter CD's \WINDOWS\PCL3\WIN9X\ENU folder and select the HP1220C.INF or HP1180C.INF file.
    3. Click OK to install the alternate driver.
11. Close the Printers window. The printer should now be accessible to other network users.

Novell NetWare

1. Set up the printer following the "Setting Up" steps in the User's Guide or Setup Poster.
2. Connect the printer to the HP Jetdirect print server using an IEEE-1284 compliant parallel cable.
3. Configure the HP Jetdirect print server for use on the network. Refer to the documentation that came with the HP Jetdirect print server for help configuring the device for use with Novell NetWare.

   NOTE:

   The Windows 95/98 and Windows NT 4.0 printer drivers included on the HP Deskjet 1220c or 1180c Starter CD support installation using Novell Distributed Printer Services (NDPS).For Windows 95/98, use the DJ1220C.INF or DJ1180C.INF file located in the \WINDOWS\PCL3\WIN9X\ENU folder.For Windows NT 4.0, use the DJ1220C.INF or DJ1180C.INF file located in the \WINDOWS\PCL3\WINNT\ENU folder.Refer to Novell's documentation for additional information on configuring a printer for installation using NDPS.

Configuring the clients

After the printer driver has been configured for use on the Novell NetWare or Windows-based server, each of the client computers must be configured to access the printer. There are many ways to configure a client computer to enable it to use the printer.

Install the driver using Point and Print

A Point and Print installation will copy the required printer driver files from the server to the client system (across the network). Any of the following Point and Print methods may be used to install the printer driver onto the client system.

• Dragging a document onto a network printer icon.
• Dragging a network printer icon into the Printers Folder.
• Double-clicking a network printer icon.
• Right-clicking a network printer icon and selecting Install.

  NOTE:

  The network printer icon can be found using the Network Neighborhood. Open the Network Neighborhood icon on the Windows Desktop and locate the entry for the host computer. The name of the network printer icon will be the same as the Share Name that was created in the "Configuring the server" section above.

Install the driver using the Add Printer Wizard

1. Click Start , then click Settings , and then click Printers .
2. Double-click Add Printer .
3. When asked how the printer is attached to the computer:
   • For Windows 95/98, select Network Printer and click Next .
   • For Windows NT 4.0 and 2000, select Network printer server and click Next .
4. In the box provided, enter the network path to the printer. The printer's full network path consists of the host computer name and the Share Name given to the printer in the "Configuring the server" section. The network name will have the form: \\ComputerName\PrinterShareName. Alternatively, Windows NT 4.0 users may select the printer from a list of Shared Printers. Windows 95/98 users may select the Browse button to locate the printer.
5. Once the printer has been entered or highlighted from a listing, click OK and follow the instructions on the screen to complete the installation.

Install the driver using the driver's SETUP.EXE program

1. Insert the HP Deskjet 1220c or HP Deskjet 1180c Starter CD into the CD-ROM drive. After a few seconds, the menu for the Starter CD should appear automatically. If not, the following steps may be used to run the installation program.
   1. Click Start and then click Run .
   2. In the Open box, type the letter of your CD-ROM drive followed by :\SETUP and then press Enter. For example, if the CD-ROM drive letter is D, type D:\SETUP and press Enter.
2. When asked how the printer is attached to the computer, select Connected via the network and click Next .
3. Click Client Setup and click Next .
4. Click the Browse button.
5. Either type in the network path to the printer or locate the printer in the Microsoft Network listings. The printer's full network path consists of the host computer name and the Share Name given to the printer in the "Configuring the server" section above. The network name will have the form: \\ComputerName\PrinterShareName.
6. Click OK once the printer is highlighted or entered, and then click Next . Follow the instruction on the screen to complete the installation.

   NOTE:

   If the server is running Windows NT 4.0 and you wish to install the Windows 95/98 driver to client computers over the network, a Windows 95 alternate driver must be installed onto the server. If the client and server are both running the same operating system, an alternate driver is not necessary. Refer to the "Configuring the server" section above for instructions on installing the alternate driver.